Company Overview (General Industry Context)
Timekeepers in Japan typically work for organizations that require strict schedule management, compliance tracking, and workforce coordination. These include:
- Manufacturing plants & factories
- Logistics and warehouse companies
- Construction firms
- Corporate offices and HR departments
- Hospitality & service industry chains
Key Responsibilities
While duties vary by industry and company size, common responsibilities include:
A. Attendance & Time Management
- Track employee clock-in/clock-out times using digital timekeeping systems.
- Monitor overtime hours, tardiness, and absenteeism.
- Maintain accurate attendance records for payroll processing.
B. Workforce Scheduling
- Prepare daily, weekly, or monthly work schedules based on operational needs.
- Coordinate shift rotations, holidays, and leave requests.
- Ensure adequate staffing levels for each shift.
C. Compliance & Reporting
- Ensure compliance with Japan’s Labor Standards Act (労働基準法).
- Produce attendance and timekeeping reports for HR, payroll, and management.
- Identify discrepancies or irregularities in working hours and resolve issues.
D. Coordination & Communication
- Liaise with HR, supervisors, and department heads regarding attendance matters.
- Communicate policy reminders to employees regarding timekeeping procedures.
- Support payroll teams by providing accurate time data.
E. System Management
- Operate timekeeping software or biometric systems (fingerprint, IC card, etc.).
- Report technical issues and help maintain accurate database records.
Qualifications
Required
- High school diploma or higher (some corporate roles may prefer a bachelor’s degree).
- Strong attention to detail and ability to work with numbers.
- Basic computer skills (Excel, timekeeping software).
- Good communication skills in Japanese (typically JLPT N2 or better for foreign applicants).
Preferred
- Experience in HR, administration, or payroll.
- Familiarity with Japanese labor regulations.
- Ability to handle confidential information.
- Multitasking and organizational skills.
For Foreign Workers
- A valid work visa (e.g., Engineer/Specialist in Humanities/International Services, or Technical Intern).
- Cultural understanding of Japanese workplace norms (punctuality, teamwork, hierarchy).
Benefits and Perks
- Competitive monthly salary (depends on industry and region).
- Transportation allowance (交通費支給).
- Social insurance (社会保険), including health, pension, employment, and workers’ compensation.
- Overtime pay (残業手当).
- Annual and sick leave.
Additional Perks
- Bonus payments (typically twice annually at many Japanese companies).
- Paid training on timekeeping systems and labor compliance.
- Opportunities for career advancement within HR or administration.
- Flexible working shifts (in some industries).
- Subsidized meals or cafeteria access in manufacturing/logistics companies.
How to Apply
A. Prepare Necessary Documents
- Apply Online
- Through job portals like Indeed Japan, Rikunabi, MyNavi, and GaijinPot Jobs.
- Submit Documents
- Upload resume and work history through the company’s recruitment site or via email.
- Interview Process
- Typically 1–2 interviews, including HR and operational managers.
- Basic timekeeping knowledge and Excel skills may be tested.
- Job Offer & Onboarding
- After an offer is issued, you’ll undergo training on company-specific timekeeping systems.